We are seeking an Executive Secretary to provide comprehensive administrative support to the business head and various departments within our group. Your role will contribute to enhancing overall business efficiency by ensuring the timely and efficient completion of assigned administrative duties.
MCB Bank is delighted to announce a job opening for the position of Executive Secretary. As a leading financial institution, MCB Bank is committed to providing exceptional services to its clients, and this role plays a vital part in ensuring the smooth operation of the business. If you are seeking a challenging and rewarding career in the banking sector, this could be the perfect opportunity for you.
As an Executive Secretary at MCB Bank, you will be responsible for providing comprehensive administrative support to the business head and various departments within the organization. Your excellent communication and interpersonal skills will be put to use as you correspond with internal divisions/departments and manage phone calls and messages. You will handle incoming and outgoing correspondence efficiently, ensuring the confidentiality of sensitive documents. In addition, you will play a key role in organizing meetings, managing travel arrangements, and maintaining calendars, all while multitasking and working under pressure.
| Post Name: | Executive Secretary |
| Type of Employment: | Regular/ Permanent |
| Department Name: | Muslim Commercial Bank |
| Industary | Banking/Financial Services |
| Category | Secretarial, Clerical & Front Office |
| Career Level | Experienced Professional |
| Qualifications: | Bachelors, Masters |
| Place of Posting: | Islamabad |
| Last Date to Apply: | 08th July 2023 |
Principal Accountabilities:
- Correspond with internal business divisions/departments on behalf of the business head, following up on various projects when necessary.
- Receive and screen phone calls, redirecting them as appropriate, and relaying messages when required.
- Handle and prioritize all outgoing and incoming correspondence (e.g., emails, letters, packages), ensuring confidentiality and timely delivery to the intended recipients.
- Prepare agendas and make arrangements for meetings, recording accurate Minutes of Meetings (MOM) as and when needed.
- Provide periodic reporting on administrative matters to regional and circle levels.
- Manage travel arrangements, including e-tickets, visas, and hotel bookings. Prepare itineraries, maintain travel vouchers and records.
- Efficiently plan and maintain monthly and weekly calendars of appointments. Introduce new administrative procedures as necessary.
- Coordinate video/audio meetings with relevant personnel.
- Welcome visitors and assess their access to specific individuals.
Knowledge and Experience for Executive Secretary:
- Graduate/Masters with a related discipline from a recognized College/University.
- Excellent communication and interpersonal skills.
- Proficiency in multitasking and working under pressure.
Required Skills for Executive Secretary:
- Task management
- Multitasking
- Microsoft Excel
- Microsoft Office
- Calendar of appointments
- Travel arrangements
- MOM management
- Meetings coordinating
- Organizing meetings
- Email distribution
- Call control
- Call flow management
- Administration tasks handling
If you are a graduate or master’s degree holder with relevant qualifications from a recognized college/university, we invite you to explore this exciting opportunity. Join our dynamic team and embark on a rewarding career in the banking industry. To apply or learn more about MCB Bank careers and job opportunities in 2023, please visit our official website at www.mcb.com.pk/careers. Take the first step towards a successful future with MCB Bank!
If you are a detail-oriented professional with excellent organizational and communication skills, we would love to hear from you! Join our dynamic team and contribute to our continued success.
Note:
Only shortlisted candidates will be contacted for further assessment. We appreciate your understanding.